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NEC4 Pro Forma

NEC Compensation Event Notification Form

A blank, ready-to-complete NEC4 clause 61.3 compensation event notification. Record the event, tick the clause 60.1 ground relied on, set out the cost and programme effects, and stay inside the 8-week time bar.

1 · Notification details

Project name
Full project name as stated in the subcontract
Subcontract / contract reference
Exactly as it appears in the subcontract
Notification number
Sequential — e.g. CEN-001
Date of notification
DD/MM/YYYY
From — notifying party
Company, contact name and role
To — Project Manager
As named in the Contract Data
Related Early Warning Notice reference(s)
e.g. EWN-003 — if an early warning was given
Related PM instruction / communication reference
If the event arises from an instruction

2 · Timing (clause 61.3)

Date the event happened
DD/MM/YYYY
Date you became aware that the event had happened
DD/MM/YYYY
This notification is given within 8 weeks of becoming aware of the event

Time bar — if the Contractor was required to notify and did not do so within 8 weeks of becoming aware, entitlement to a change in the Prices, Completion Date or Key Date may be lost (clause 61.3), unless the PM should have notified the event.

3 · Description of the event

What happened — facts, dates, location and parties involved
Describe the event factually with dates in dd/mm/yyyy format. State what was instructed, changed, not provided, or encountered, and reference the documents that evidence it.

4 · Compensation event relied upon (clause 60.1) — tick all that apply

60.1(1) — PM instruction changing the Scope
60.1(2) — Access to the Site not provided on time
60.1(3) — Something not provided by the Client on time
60.1(4) — Instruction to stop or not to start work
60.1(6) — PM or Supervisor does not reply in time
60.1(12) — Physical conditions
60.1(13) — Weather measurement
60.1(14) — Client risk event
60.1(19) — Prevention event
Other — clause:
Why the event falls within the clause(s) ticked
Set out the contractual basis — link the facts in section 3 to the clause relied on

5 · Effect on Defined Cost (preliminary assessment)

People (labour)
£
Equipment / plant
£
Materials
£
Subcontractors
£
Fee / overheads
£
Total preliminary estimate
£ — estimate only; quotation to follow
Basis and assumptions
How the figures were built up and what they assume

6 · Effect on Completion and Key Dates

Programme activities affected (per the Accepted Programme)
Identify activities and dependencies affected by the event
Estimated delay to planned Completion
Working days
Key Date(s) affected
If any
Revised planned Completion
DD/MM/YYYY if known

7 · Quotation (clause 62)

Quotation will be submitted within 3 weeks of being instructed (clause 62.3)
Instruction to submit a quotation is requested from the Project Manager
Proposed instructions or changed decisions are requested (clause 61.2)

8 · Supporting records attached

Programme extract
Site diaries
Photographs
Correspondence
Cost records
Other (list below)
Records list
Itemise the records relied on — contemporaneous records carry the most weight

9 · Issued by

Signed
Name and position
Date
DD/MM/YYYY

10 · Project Manager response (clause 61.4 — reply within one week)

Event is a compensation event — quotation instructed
Not a compensation event — reasons given
PM name
PM signature
Date of reply
DD/MM/YYYY

How to use this form

  1. 1

    Complete section 1 with a sequential CEN number and cross-reference any earlier early warning notice — a timely early warning is strong supporting evidence.

  2. 2

    Check the dates in section 2 carefully: clause 61.3 bars entitlement if the Contractor was required to notify and does so more than 8 weeks after becoming aware of the event.

  3. 3

    Describe the event factually in section 3, then tick the clause 60.1 ground(s) relied on in section 4 and explain why the facts fall within them.

  4. 4

    Give preliminary Defined Cost and programme effects in sections 5 and 6 — these frame the quotation that follows under clause 62.

  5. 5

    Serve the form on the Project Manager, keep proof of service, and chase the clause 61.4 response — the PM should reply within one week.

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Related guides

The Complete Subcontractor Contract Review ChecklistPay-Less Notices Explained for SubcontractorsLiquidated Damages: What Subcontractors Need to KnowScope Gaps in Subcontracts: How to Spot and Protect Yourself

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